What is HKZ?
The testing of an institution's quality system by an external certifying body, based on the pre-established HKZ standards, is called HKZ certification. This certifying institution is accredited by the Accreditation Council (RvA) and is subject to strict rules.
This review should be as objective as possible and should therefore be carried out by an independent person. For example, a certifier (or auditor) may not play an advisory role in the organization or institution that applied for certification. In practice, the audit will also not be carried out by one person, but will involve two people:
- The lead auditor: he or she is in charge of the entire audit process;
- Subject matter expert: he or she is the one with the most substantive knowledge.
In this way, a correct audit takes place that takes into account the situation within the organization. The duration of the audit depends on a number of factors, including the size and complexity of the organization. In some cases, an audit can therefore take a few days.
In the event of a successful audit, which means that the organization meets the set requirements, the certifying institution will issue an HKZ certificate. This certificate has a limited validity of three years, and an interim review is also a mandatory part. Once the three-year period has expired, a recertification can be requested.
Managing and monitoring HKZ
Management System
Why a digital management system for HKZ?
Many organizations have already switched from a âhandbook in the closetâ to an environment such as SharePoint or a Document Management System to also be able to view their documentation remotely.
But then these questions and sources of stress linger:
- How can staff easily understand the procedures?
- Why can't I easily do my registrations on my mobile?
- How do I get an overview of pending tasks?
- How do I safeguard and share new processes in the organization?
- How do I really understand which processes need to be tackled structurally differently?
- How do I inform and convince my colleagues of the usefulness of certain processes?
- How do I make it easier for everyone to work according to all our processes?
ISO2 HANDLE
Why ISO2HANDLE's management system?
because ISO2 HANDLE tracks, chases and maps everything for you, giving you control and overview and continuously managing the certification in the background.
Our platform helps with all the activities associated with obtaining and maintaining certifications, in all phases from implementation to optimization:
Deploy:
- âUse our HKZ template and customize with the drag & drop editor
- Personalize forms
- Apply workflow schedules so that registrations are automatically forwarded to the right colleague
Adopt:
- Handbook and forms are also accessible via mobile
- Automatic task management keeps track of all pending actions in a clear dashboard
Monitors:
- Dashboards in the blink of an eye with trend & cost analysis
- Track your KPIs
Optimization & Audits:
- Access for Certification Authorities; decide the components and time limit yourself
- Download and share dashboards and reports
Consultancy firms
Partner network of organizational consulting firms
ISO2 HANDLE works for a large number of certification advice agencies in the Netherlands, each with their own expertise and focus. A consultancy firm helps with the customized implementation and provides substantive advice on how the processes surrounding certification seamlessly fit with your organization and way of working. They can also help switch from your current system to ISO2 HANDLE
