A worthy farewell as an investment in the future
Employees come and employees go. That is the reality of every company. In the life cycle of an employee within a company, offboarding, in particular, is sometimes understudied. This is unfortunate, because structured offboarding is not only important for the departing employee. It also has an impact on an organization's reputation and culture. In addition to smooth onboarding, employer and employee also benefit from structured offboarding.
Why invest in offboarding?
We talked about in a previous blog about onboarding I've already talked about the value of smooth onboarding. That value had a lot to do with the first impression you make as an employer and the feeling you give a new employee.
Actually, that's no different when it comes to offboarding. It is more than the formal termination of employment. It is an excellent opportunity to end the relationship with an employee on a positive note. A process that ensures that knowledge transfer runs smoothly, legal obligations are complied with and that the organization learns from feedback. In addition, offboarding plays an important role in maintaining a positive employer image.
What you want to structure when offboarding
When an employee leaves the company, you want to arrange a number of things properly.
First, the practical issues such as surrendering business property and access to systems. Hopefully, you have organized your asset management properly and have registered whether someone has a laptop, phone, keys or an access pass. Then you can take those things again at the right time. There also comes a time when you want to terminate or restrict access to internal systems and confidential data.
After that, there are legal and administrative matters that need to be settled. Ensure that salary, vacation days and any other compensation are processed correctly in a timely manner. An exit interview provides valuable information about how the employee experienced the employment relationship.
You can also do a lot when it comes to communication. For example, inform the team and other stakeholders in a respectful way and create a moment to thank the departing employee and to say goodbye.
A dignified farewell pays off
A pleasant ending gives everyone a positive feeling. This may result in your former employee recommending your company as an employer. Perhaps the same employee will even return as a boomerang employee at a later time. Due to a structured transfer of knowledge, no knowledge is lost. And finally, a good departure also impresses employees who are left behind. It contributes to strong internal morals and trust within the team.
HR offboarding with a flexible KMS
Offboarding is therefore more than an administrative obligation; it is an opportunity to make a lasting positive impression. If you find it difficult to maintain structured onboarding consistently, you can also do your quality management system use.
Many users of the ISO2 HANDLE platform have the HR module discovered. Just like they organize their quality management, they also arrange HR-area including their onboarding and offboarding resource management via the platform. That is the advantage of a platform that is so versatile and flexible to set up.
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