The uhm moment: a common noise in the world of document management

Digitization has changed the way we work. Many companies rely on digital documents such as PDFs, Word documents, and Excel sheets, often stored on platforms such as SharePoint. This seems to be a step in the right direction towards a digital quality management system (KMS) and risk management system (RMS). However, the UHM moment occurs when a document needs to be modified. Although the old document is neatly archived and the new version finds its place, this process raises several questions.

• How do you quickly find the correct old version? Uhm...
• How do you control who has access? Uhm...
• How do you automatically inform stakeholders about new versions? Uhm..
• How do you follow the document changes process? Uhm...

The answer to these questions is often not that simple, which shows that digitizing documents does not equal the digitization of processes.

Why a digital KMS and RMS isn't as expensive as you think

The implementation of a digital KMS and RMS is often seen as a time-consuming and expensive undertaking. That's true, but it doesn't have to be that way. With the right software and integrations, this process can be significantly accelerated and costs can be saved. Software solutions such as ISO2HANDLE offer convenient import options for SharePoint, Confluence, Word, and Excel, saving a lot of time and effort.

‍

Calculate your potential time savings? Go to our ROI Calculator

Digitize your processes with a KMS/RMS

Digitizing and automating processes via a KMS/RMS offers numerous advantages.

• Save time: You no longer have to spend time manually searching for documents, setting up authorizations, or informing stakeholders about new versions.
• Cost savings: By preventing errors and waste, you save money.
• Improving quality: By digitizing your processes, you improve the quality of your products and services.
• Increasing compliance: By managing your risks, you increase the chances of complying with laws and regulations.
• All documentation and registrations are in one place, making management clear and efficient.

Conclusion: The value of a digital QMS

A digital KMS/RMS is an investment that pays off through better control over processes, improved quality of products and services, and increased compliance. Overcoming the UHM moment by digitizing processes is essential in today's business operations.

Interested?

For organizations that want to overcome the UHM moment, a digital KMS/RMS offers a solution. Please contact us for a free demo.

Would you prefer to orientate a bit more first? For more information about quality management and risk management software, request our purchasing guide.